By Michael M Gorman
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6. (Optional) If you’re copying the filtering results, provide the destination. If you tell Excel to copy the filter results to some new location, use the Copy To text box to identify this location. 7. Click OK. Excel filters your list . . I mean table. And that’s that. Not too bad, eh? Advanced filtering is pretty straightforward. All you really do is write some Boolean logic expressions and then tell Excel to filter your table using those expressions. 29 30 Part I: Where’s the Beef? Chapter 2 Grabbing Data from External Sources In This Chapter ᮣ Exporting data from other programs ᮣ Importing data into Excel ᮣ Running a Web query ᮣ Importing a database table ᮣ Querying an external database I n many cases, the data that you want to analyze with Excel resides in an external database or in a database application, such as a corporate accounting system.
2. Choose Text Files from the Files of Type drop-down list. 3. Use the Look In drop-down list to identify the folder in which you placed the exported text file. You should see the text file listed in the Open dialog box. 4. To open the text file, double-click its icon. Excel starts the Text Import Wizard, as shown in Figure 2-13. Figure 2-13: The first Text Import Wizard dialog box. 5. Select the Delimited radio button. This tells Excel that the fields in the text file are separated by (one or more) delimiters.
For example, you get to pick which fonts, colors, spacing, and row height that you want. You also get to turn on and turn off Excel features in the newly created workbook, including AutoFit, Gridline, and so on. Okay, obviously, you might not want to export from QuickBooks. You might have other applications that you want to export data from. You can export data directly from a database program like Microsoft Access, for example. But the key thing that you need to know — and the reason that I discuss in detail how QuickBooks works — is that applications that store and collect data often provide a convenient way for you to export information to Excel.
Database Management Systems by Michael M Gorman